Book a facility at the Haaga Youth Work Unit

The facilities of the Haaga Youth Work Unit are used by Youth Services’ own actors as well as various organisations, activity groups and other City operators and actors. The facilities may also be booked for individual events or regular use. Facility reservations are primarily granted to Helsinki-based youth groups and youth organisations, which can use the facilities free of charge.

The facilities can also be booked and rented for other use, in which case the fee is determined according to the pricing approved by the Youth Committee

Applications are to be submitted to the facility you wish to reserve. Applicants are notified of the decisions on permanent and regular reservations for the operating period by the end of May. The facilities can also be booked temporarily for individual events, among other things. You can ask about vacant time slots and make reservations around the year by e-mailing Joni Oksanen, the youth worker in charge.

If you are interested in booking facilities, follow the instructions below:

  1. Contact Joni Oksanen, the youth worker in charge at the Haaga Youth Work Unit, and tell him what type of facility you need and when you will need it.
  2. Sign and scan the application form and submit it by e-mail. If you wish, you can also submit the application by bringing it to the youth facility during its opening hours or send it by post to PO Box 37403, 00099 City of Helsinki.

Instructions for youth facilities

During the handover of the key, an individual over the age of 18 signs an agreement on the independent use of the facilities with Youth Services

Please note that several groups may use the building at the same time, and reserving the entire building for private use is only possible in exceptional cases. As different rooms of the building may be in use simultaneously, this means that everyone has access to the common areas.

Youth Services locations seek to follow a sustainable lifestyle, which requires all users to at least sort their rubbish and avoid unnecessary consumption of energy and use of disposable containers. Our facilities use a wireless network: StadiNet

Cancellation terms for facility reservations and amendment of the price

Facility reservations may be cancelled in writing by e-mail free of charge two weeks before the reservation is scheduled to start. Cancellations made later are subject to a cancellation fee of €50. In the event of failure to cancel an unused permanent reservation twice in a row, Youth Services may interpret this to mean that the reservation has been relinquished until the end of the operating period.

The administration may, for a justified reason, decide to amend the price in the final minutes prepared by an office holder if requested by an applicant in writing. The aim is for decisions on regular reservations for the operating period to be made by the end of May.

Varaamo.hel.fi facility reservation system

The Varaamo facility reservation system now allows anyone to book meeting rooms, equipment and various tools of the different divisions of the City of Helsinki online. At present, Varaamo can only be used to make individual facility reservations within our opening hours. Check out the service.

Facility reservations may be cancelled in writing by e-mail free of charge two weeks before the reservation is scheduled to start. Cancellations made later are subject to a cancellation fee of €50. In the event of failure to cancel an unused permanent reservation twice in a row, Youth Services may interpret this to mean that the reservation has been relinquished until the end of the operating period.

Youth Services operate a network of approximately one hundred facilities around the city, which organisations and groups can reserve for their use.

After receiving a reservation confirmation

  1. Please contact the youth workers of the youth facility well in advance before the start of your reservation in order to agree on user guidance, pick-up of the key and signing of the agreement on the independent use of the facilities.
  2. Please note that the agreement can only be signed by a person over the age of 18, who will be responsible for the use of the facilities.
  3. If you are forced to cancel your reservation, please notify the youth worker in charge as soon as possible by e-mail of the cancellation. For those who have permanent reservations, failure to cancel unused reservations twice in a row may be interpreted as relinquishment of the reservation.

The facilities can only be used during the agreed hours, and costs incurred from other use (such as security costs) must be reimbursed. Confirmed reservations include the initial and final preparations.

Several groups may use the building at the same time, and reserving the entire building for private use is only possible in exceptional cases. As different rooms of the building may be in use simultaneously, this means that everyone has access to the lobby and toilets.

The facilities of Youth Services and their yard areas are substance-free areas, and we follow the principles of the Smoke-free Helsinki programme.

When you arrive in the building and during your reservation

  • Go through the safety instructions for the facilities.
  • Please note that people not included in your group/activities must not be allowed inside Youth Services’ facilities. Our building does not have a building manager and our front door is locked, which means that you will have to let your entire group in yourselves.
  • Remember to clean the facilities you use and restore them to their original condition. Wash the dishes and put them back in their places, sort your rubbish into the recycling bins and ensure that the toilet facilities are clean. You can find cleaning supplies in the kitchen and storage facility in the lobby. If you notice any defects in the facilities or broken items or furniture, please leave a note for the youth worker in charge in the folder for organisational users or e-mail the youth worker.
  • At the end of your reservation, remember to sign for each of your visits in the organisation journal. This is particularly important because we monitor the amount of use and the realisation of reservations applied for.
  • When leaving, please ensure that all the facilities have been vacated. Make sure that the doors (emergency exits included) and windows have been locked. Switch off the lights in all the rooms.
  • After individual reservations, return the keys as agreed.

After your reservation

We hope that you made many good memories at the youth centre. If your reservation is subject to a fee, we will send you the invoice for the use of the facilities within approximately a month of the end of your reservation.

Further information and feedback

If you have any questions after reading these instructions, feel free to e-mail (or call) us regarding any practical matters related to your reservation. However, please note that we have no on-duty personnel, so the best way to contact personnel is during the youth facility’s opening hours or by leaving a call-back request in the answering machine.

We want to serve users as well as possible. We continuously seek to develop the facilities, which is why the wishes, needs and experiences of the users are important. We would like to receive feedback on the success of your reservation and ideas for the development of the facilities. Thank you in advance for your participation. You can send your feedback by e-mail or submit it when returning the keys.